Google Drive

Checked against the app on September 27, 2026

Ressura connects to Google Drive one folder at a time. There are no keys or passwords to copy. You share the folder with an address Ressura gives you, paste the folder's link, and pick the PDFs you want.

Before you start

You need to be an admin of your company in Ressura, because only an admin can connect a system. You also need a Google account that can share the folder, so its owner or an editor. The whole thing takes about five minutes.

Put the PDFs you want Ressura to read in one folder: agreements, invoices or both. Ressura reads PDFs only, each up to 20 MB, and looks inside subfolders too.

In Ressura, add the folder connection

  1. Open Connections from the Data Room and choose Google Drive.
  2. Enter a Connection name your team will recognise, such as the folder's name, and choose Add folder connection.
  3. The new Connection appears with the status Awaiting folder and shows a Sharing email, an address ending in gserviceaccount.com. Use the copy button beside it.

If the status reads Provisioning incomplete, choose Retry provisioning and wait for the sharing email to appear.

  1. Open the folder in Google Drive and choose Share.
  2. Paste the sharing email, give it Viewer access and share. You can turn off the notification; nobody reads that inbox.
  3. Still in Share, choose Copy link.

Viewer access is all Ressura asks for. It reads the folder and never changes, moves or deletes a file.

Back in Ressura, confirm the folder

  1. Paste the link into Folder link and choose Check folder access.
  2. When Ressura can see the folder, it shows the folder's name. Choose Confirm folder.
  3. The status changes to Connected.

If the check fails, the most common cause is that the sharing has not reached the folder yet, or the link is to a file rather than the folder. Share again and check again.

What it brings in and what it costs

When you confirm the folder, Ressura looks back twelve months, newest first, and the page shows the backfill as in progress and then complete. A Drive folder's window is always twelve months; you cannot shorten it the way you can for Xero or DocuSign.

The page lists the PDFs it found in the folder. Tick the ones you want, up to 20 at a time, and choose Import selected. The same files also appear under the Google Drive tab of Add to Data Room in the Data Room. Each one costs 10 credits, the same as a document you upload. A file that is not a PDF, is over 20 MB or cannot be downloaded shows why it cannot be picked.

When a PDF in Drive changes, the file is marked as changed and you choose the new version yourself. Nothing is replaced behind your back. The Connection syncs about once a day, also when Drive tells Ressura that something changed, and you can choose Sync now at any time.

When it needs attention

A Connection with a problem you can put right shows Needs attention and says what to do. The usual cause is that someone removed the sharing email from the folder or moved the folder. Share it with the sharing email again and choose Sync now.

Remove on a folder connection stops the sync and asks you to confirm. The documents already in the Data Room stay, with Google Drive recorded as their origin.

Connections and what they bring in covers every Connection in one place, and The Data Room shows where an added PDF lands and how to see its Drive path. Procure-to-Pay checks the agreements and supplier invoices you add.